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Policy 1116 Security levels of access, and limiting disclosure and use of protected health information

Policy 1116 Security levels of access, and limiting disclosure and use of protected health information

YAKIMA COUNTY FIRE DISTRICT 12

10000 ZIER ROAD

YAKIMA, WA 98908

POLICY # 1116

COMMISSION CHAIR SIGNATURE: s/b Ken Eakin, Chair

EFFECTIVE DATE: 03/01/05

REVISED DATE: 06/10/08

POLICY TITLE: SECURITY LEVELS OF ACCESS, AND LIMITING DISCLOSURE AND USE OF PROTECTED HEALTH INFORMATION

1.0 PURPOSE

To outline levels of access to Protected Health Information (PHI) of various members of Yakima County Fire District 12 and to provide a policy and procedure on limiting access, disclosure and use of PHI. Security of PHI is everyone’s responsibility.

2.0 DIVISIONS AFFECTED

All divisions.

3.0 REFERENCES

Health Insurance Portability and Accountability Act of 1996 (HIPAA)

4.0 POLICY

4.1 Yakima County Fire District 12 retains strict requirements on the security, access, disclosure and use of PHI. Access, disclosure and use of PHI will be based on the role of the individual member in the organization and should be only to the extent that the person needs access to PHI to complete necessary job functions.

4.2 When PHI is accessed, disclosed and used, the individuals involved will make every effort, except in patient care situations, to only access, disclose and use PHI to the extent that only the minimum necessary information is used to accomplish the intended purpose.